Shopify Bookkeeping: A Detailed Guide

bookkeeping for shopify

Shopify will then transfer these funds (payouts) from your available account balance into your actual bank account based on your payout schedule. Each month end, you should pull a payouts report and create a journal entry to increase revenue by the amount of fees collected, and record the fees as a Cost of Sales transaction. In the journal entry you will also decrease revenue by the amount of sales tax collected and record this amount as a Sales Tax Payable on the balance sheet.

Shopify is one of the largest e-commerce platforms in the world today, and is designed to help businesses make their products available online. With this platform, you can launch your online store without worrying about developing and managing your own website. Shopify has proven to be an effective e-commerce platform that has enabled millions of merchants to make huge profits. There are a wealth of ecommerce bookkeeping tools available to help you balance your books and stay on top of your finances, regardless of your experience.


It’s an end-to-end accounting platform that will help you from negotiations through invoicing. Zoho Books offers role-based user access so you can collaborate with team members on its integrated platform. As we alluded to earlier in this post, the biggest benefit of using Xero is that it is easier to have accurate financials. You can sync Shopify with Xero so that you can make informed business decisions based on the most up-to-date sales, profit, and cash flow numbers. Start by determining how you’ll log your inventory and whether you’ll use the FIFO, LIFO, or average cost valuation method.

Depending on your setup, you can also integrate QuickBooks with applications such as PayPal, Square, etc. Transactions could be brought into QuickBooks using a wide range of apps. In the end, if you do not know where you stand with your costs and expenses, you could struggle to survive in the long run.

Use a Bookkeeping App

Understanding your company’s financial data is a path toward a stable business model. A reliable accounting process is one of the key metrics for a successful company. Cloud accounting software providers prioritize data security, employing encryption and other measures to protect your financial information. They also regularly back up your data, reducing the risk of data loss due to hardware failures or other issues.

bookkeeping for shopify

If you were working with an in-house or remote bookkeeper, you’d probably be in touch with them to check on your books on a monthly basis. As a DIY-er, you should make a plan to sit down and commit some time on a monthly basis to keeping your books in order. Want a simple bookkeeping system to help plan and analyse your cash flow? This article about why cash flow can be even more important than profit includes a handy spreadsheet you can use. In business bookkeeping, an account is a record of all debit and credit entries of a certain type, such as accounts payable or payroll. On your dashboard, choose a Refund transaction, then click the white “Export” button.

Record all of your Transactions

You have to ensure accuracy for each financial transaction, plus, you have to balance the books each day and track payments in and out from employees. Since Shopify maintains a balance of funds on their platform for your shop, they act like any other bank account for your business. As a best accounting practice, you’ll want to create a new bank account in QuickBooks to reflect the funds Shopify holds. When Shopify transfers funds to bookkeeping for shopify your actual bank account, you’ll simply “transfer” those funds in QuickBooks from your “Shopify Funds” bank account to your actual bank account. For bookkeepers, understanding Shopify bookkeeping will open the gates of opportunity to work with new clients and expand your reach as a bookkeeper. For sellers, knowing how to set up your Shopify books and integrations on you own means handling your own financials is a real possibility.

  • Basic accounting software helps businesses manage financials to ensure profitability and long-term growth.
  • Zoho Books is an online accounting software with accounts payable, accounts receivable, and inventory management capabilities.
  • Subtract the cost of inventory left at the end of your timeframe to calculate your COGS.
  • You can also connect your bank account and credit cards to Shopify.
  • As a best accounting practice, you’ll want to create a new bank account in QuickBooks to reflect the funds Shopify holds.
  • However, Shopify accounting becomes much easier with cloud-based software.

FreshBooks gives you access to expense management, reports, and insights. Reliable accounting software can provide fraud prevention measures. That’s why bookkeeping software must offer features like multi-person sign-off and restricted access to inventory data. When it comes to ecommerce and financial data, sales tax is a priority.

This makes it easy to keep track of income and expenses, as does the ability to scan and add receipts to your records. Wave also includes a payroll management functionality for employees and independent contractors. For example, although Shopify’s basic plan offers finance reports and limited access to inventory reports, it doesn’t include sales and profit reports. As your business grows, you’ll probably want to look into accounting software that can help you plan for the future.

bookkeeping for shopify

You may need time to learn about every functionality, but it’s still much simpler than tackling your business finances alone. Therefore, managing sales tax, business expenses, and other bookkeeping tasks become more manageable. Your online store can thrive with the help of third-party apps like FreshBooks. Whichever tool you choose, utilizing an inventory management system can save you a lot of time and hassle in keeping track of your inventory. It can also help you avoid errors in your accounting and bookkeeping, as all of your inventory information will be stored in one central location. Shopify Bookkeeping & Accounting apps can be a lifesaver for small business owners.

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Two, it allows you to receive and manage Shopify orders in Holded and convert them into invoices. It pulls information about the items, invoices, and payments related to your orders directly from Shopify, where you can view it along with the additional financial context Freshbooks provides. No matter what size Shopify business you have, you can benefit from the right accounting platform. No two businesses are exactly alike, and an accounting solution that works well for one business may not work at all for another.

  • Shopify comes with a number of powerful tools for managing your finances.
  • ECommerce businesses can see order dates, order numbers, amount due, payment status, and shipping status.
  • On a monthly basis, you should be looking at your business as a whole to understand how things are going and to get a feel for the bigger picture.
  • Given our expertise within eCommerce, we have seen that the majority of eCommerce companies use the accrual based bookkeeping method.
  • Try Xero if you already have an established store that is a bit bigger, as this option has more powerful features that can complement the bigger load.
  • By following these tips, you can make the process a lot easier and less stressful.

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